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Tech Tip #22: How to Set Up a Medical ID

So in an emergency this is really important. You can create what’s called a Medical ID. Here you can store important medical information that could be life-saving, especially if you have a medical condition. And you can add contacts, so if someone finds you lying on the ground, they’ll know who to notify.

 

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Tech Tip #21: How to Get Siri to Work for You

When you’re running the “Family Business” you can always use more help. Here are some ideas on putting Siri to work to help you to be more efficient.

 

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Tech Tip #20: How to Share an Apple Note

Using Apple Notes is a handy way to stay organized. What do you do when you need to share your list with a collaborator? Watch the video to see how easy it is to share your Notes.

 

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Tech Tip #19: How to Lock a Note in Apple Notes

So this is still a relatively new feature that a lot of people don’t know about. You can create a note and lock it with a passcode in just a few quick steps.

I use this a lot for my children’s passwords and other not-so-sensitive information. It may not be as secure as two-factor authentication, but at least it’s better than storing the info in Contacts which is what I used to do. Note: You will select one passcode for all Locked Notes—be sure you remember it!

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Tech Tip #18: How to use Google Maps offline

If you’re traveling and don’t want to burn data or don’t have a good internet connection, Google Offline Maps can always point you in the right direction…

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Tech Tip #17: Our Public Service Announcement: How to Prevent Kids From Seeing Porn on Their iDevices.

This is one of the biggest concerns we have as parents –our kids either googling or stumbling upon things they shouldn’t see. Most people don’t realize that Apple sells all iOS Devices with settings defaulted to allow explicit content. Fortunately, it takes just 30 seconds to change the settings. It’s easy to make sure your kids are safe!

Step 1: Settings> General> RestrictionsEnable Restrictions. Choose a passcode different from your phone’s passcode and be sure to store it somewhere memorable.

Step 2: Find the subheading in Restrictions called Allowed Content: Select ratings for the United States.

Step 3: Tap on Websites > Tap Limit Adult Content

There are also settings you can change for Music, Movies, TV ShowsPodcasts, iBooks and Siri to make sure you filter out explicit content or select appropriate age levels.

Once you’ve adjusted these settings on your children’s devices, you’ll likely want to revisit them on your devices too. You can check off your entire family in under 10 minutes! Please share this message with friends too. It’s all about Friends Helping Friends…

Apple, so many parents are not aware of this functionality, and this could be so easily fixed this during device setup or Apple ID creation.

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Tech Tip #16: How to Make Sure You’re Sharing Only the Minimum Amount of Data with Facebook

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Tech Tip #15: Guided Access – Lock Any Device to Just One App

Guided Access allows you to lock any device to just one app and shut the device off after a set period of time. So, you can feel assured that your children are really just reading on the Kindle App or practicing their math facts. Here’s how to set it up:

Step 1: Go to Settings > General > Accessibility.

Step 2: Find Guided Access (at bottom of the screen), Toggle button on (green).

Step 3: Tap Passcode Settings to enter a passcode (one your kids won’t know). If your child has Touch ID enabled on her device with her fingerprint, make sure you turn off Touch ID. You don’t want your child to be able to override Guided Access.

Step 4: If you want your child to receive a verbal warning that her time is almost up, tap Time Limits > toggle Speak on.

Step 5: Easy access to Guided Access is key, so turn on the Accessibility Shortcut. Now when you triple click the Home Button, it’s enabled.

Step 6: Pick an app to lock with Guided Access. Once it’s launched, triple click the Home Button.

Step 7: Triple click the Home Button again and enter your password to set the time limit. Tap Options.

Step 8: Slide Time Limit to select. I recommend keeping the other settings in their default positions.

Step 9: Hit Resume to start. If you want to end earlier than the selected time, press End.

Generally, I think Guided Access works best for younger children, but if your kids use apps for homework assignments, you might find it useful.

And Apple, ultimately, parents need the ability to set up multiple user profiles for our children, so we can separate out educational apps from entertainment.

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Tech Tip #14: Guided Access – Part 2 – It IS Possible to Make a Phone Just a Phone

Step 1: So once you’ve set up Guided Access, go to your child’s phone, tap the Phone app and triple-click the Home Button. Now it’s in Guided Access mode. You can’t get out of it.

Step 2: Your child can still make phone calls and your child can receive phone calls.

Even when the screen is asleep, the phone is still in Guided Access mode. The one caveat is if your kids power the phone off, they can override Guided Access. But you’ll know because there’s no way for them to turn Guided Access back on without your Guided Access passcode.

Apple here’s another perfect example of where we need better parental controls.

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Tech Tip #13: Guided Access – Part 3 – How to Make Sure Your Child is Just Reading

Step 1: Download the Kindle App and log-in.

Step 2: Triple-click the Home Button. Guided Access is enabled. Now, all your child can do is READ!

Step 3: Set reading goals by using Time Limits.

The above instructions are for an iPad–the settings on an iPhone are a little different. Time Limits are found under options.

Apple, as kids get older they’re using multiple apps for homework, so Guided Access doesn’t really work very well unless you’re micromanaging your kids. This is where we could use a lot more help!

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Tech Tip #12: How to Easily Protect Your Child’s Basic Privacy

Step 1: Go to Settings > Privacy > Location Sharing.

Step 2: Select which apps you want to block from sharing your device’s Location (for my kids, I turn off Location Sharing for every app except Find iPhone and Weather).

Step 3: You definitely want to make sure location sharing is turned off for Camera to prevent geotagging. If it’s not, then that means the location where every picture is taken is stored in the metadata– and when that picture is shared, so is the location, which could be your house.

Step 4: Go to Systems Services (at the bottom) and tap.

Step 5: Tap Significant locations. Now you see not only everywhere that device has been, but also the date and the duration. Admittedly this is pretty creepy. The stated purpose of this feature is to provide contextual information for apps like maps and calendar, but essentially Apple is storing your child’s most frequented locations.

Whether you turn this setting on or off really depends on where you fall on the privacy spectrum. Some parents may actually want to know their kid’s historical locations, and some kids may be really bummed to learn their parents can find out.

Apple, you really should make parents more aware that you are tracking this type of data on their kids (and really, everyone).

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Tech Tip #11: How to Limit Functionality On a Phone – Part 1

A lot of parents feel like giving their kids a phone is like opening up Pandora’s box; I know I did. But after researching, I was surprised to learn how much functionality you can actually turn off.

Step 1: Set up Restrictions–this is one of Apple’s most important parental controls. Go to Settings > General > Restrictions > Enable Restrictions.

Step 2: Create a Passcode that is different from your device passcode and one that your child will never guess. Make sure to store it in a safe place so–if you forget it, accessing restrictions will require intervention from Apple.

Step 3: Decide which apps you want to allow. Once these are turned off, they will be locked under Restrictions, so only you can make changes.

Step 4: Make sure AirDrop is turned off. It’s basically a file sharing features, so it’s best if it’s turned off so as to avoid a stranger sending your child unwanted information.

Step 5: Turn off Apple’s News (recommended for younger children).

Step 6: You can delete Mail by holding down the app until it giggles and selecting the “x.”

Step 7: If your child has an iPad without a cellular/data plan, then you can turn off texting. Go to Settings > Messages > toggle off iMessage > toggle off.

Unfortunately, there is no way to completely turn off texting on devices with cellular service, so Apple, clearly this is an area where we need your help.

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Tech Tip #10: How to Manage Which Apps Your Child Can Access

Parents do really have a lot of control over what their kids can do on their devices. And you can decide, or in a conversation with your child, which apps are appropriate for them.

Option 1: For the Most Control…

Step 1: Download all the apps you want your child to have access.

Step 2: Turn off the App Store by going to Settings > General > Restrictions.

 

Option 2: To Give Your Kids Freedom to the Explore the App Store:

Step 1: Settings > General > Restrictions.

Step 2: Select Apps (under Allowed Content section), and choose which apps your children can download by applying age-level restrictions.

Step 3: Your child will have the freedom to download any apps from the App Store within the age-appropriate range that you selected.

 

Note: if your child is 11, and you set Restrictions to up to 12 (by selecting 9+), then your child won’t be able to download apps like YouTube. This seems fairly straightforward until you realize that Pinterest has disappeared on your child’s device (it’s rated 12+). The only way to override this is to allow all apps up to 17 by checking 12+.

Apple, this is a major area for improvement–parents need more flexibility so they can only allow the apps they’re comfortable with.

 

Option 3: Somewhere in Between–You Want to Give Your Kids Freedom to Explore, but Want to Limit the Number of Apps They Can Download

Some parents what to keep close tabs on what their kids download, so they can familiarize themselves with what their kids are doing, check the app’s privacy settings, disallow multiplayer games, confirm the app is quality content and to delete apps with inappropriate ads.

Step 1: Settings > General > Restrictions.

Step 2: Under Allowed Content, select Password Settings, Always require. This means that your child will have to entire her Apple ID password every time she downloads an app instead of letting her download as many as she wants within 15 minutes.

Note: Apple has a feature called Asked to Buy found under Family Sharing, but I find it clunky, so instead to manage App downloads, I make sure my kids don’t know their Apple ID password.

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Tech Tip #9: How to Manage Web Surfing for Your Child

When your kids start researching projects on the web in 2nd grade, you may want to limit the number of websites they can browse:

Step 1: Settings > General > Restrictions.

Step 2: Tap Websites.

Step 3: Tap Specific Websites Only.

Step 4: Add a Website.

 

The other way you can manage what your kids can surf is to block certain websites. This is important for when you want to be assured your child is researching for school as opposed to watching the web-browser based versions of YouTube and Netflix. To prevent potential distractions, disallow specifics websites by:

Step 1: Settings > General > Restrictions.

Step 2: Tap Websites.

Step 3: Under Never Allow, tap Add a Website and type in the name.

While this starting a point to directing you’re kids web surfing activities, it’s far from a complete solution.

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Tech Tip #8: How to Stop Binge-Watching Before It Starts

It’s happened to all of us–parents and children. The cliffhanger’s really good, and before we can reach the remote, the next episode already has already started playing. Our little people are still learning self-control, so it’s especially hard for them to turn it off, and then we parents then have to play the heavy. We now know that this Automatic Playing feature is one of the levers that the major tech companies and content providers have used to keep us hooked and was designed with this intentionality. To turn off this Automatic Playing on our favorite content providers follow these steps:

To turn off this Automatic Playing on our favorite content providers follow these steps:

YouTube:

Step 1: On the their website, find the Automatic Player feature in the top right corner when a video is playing.

Step 2: Slide it to the off position.

Step 3: Repeat these steps on every iOS device and computer where you watch YouTube.

You’d like to turn this feature off on YouTube Kids but this option is nowhere to be found. Google, you might want to get on fixing this right quick! And parents, please know that YouTube Kid’s content is questionable. Further, in its terms of service, YouTube is very clear that it’s intended for kids 13 years and older, and Apple takes it one step further by flagging the YouTube app as 17+.

Amazon:

Step 1: Go to their website, and under Your Account and Lists, navigate down to Your Video Library.

Step 2: Select Settings (next to your video library).

Step 3: Navigate down to Player Preferences.

Step 4: Select the Off button.

Note: Changing this setting on your computer, will also overlay to your TV. However, you will have to turn this off for each of your iOS devices in Prime Video in Settings.

 

Netflix

Step 1: Go to your Profile.

Step 2: Tap the menu button.

Step 3: Scroll down to account and select.

Step 4: Scroll down to the very end to My Profile and select Playback Settings.

Step 5: Uncheck Auto-play.

Step 6: Do these for all your adult profiles in your household.

Note: Auto-play is not the default setting for Children’s profiles, but while the next episode will not automatically be threading, your kids will see an advertisement for what’s up next.

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Tech Tip #7: Traveling with a Suitcase Full of Devices? Get Everyone on Wifi in Seconds!

This is just brilliant! When traveling with a suitcase full of devices, get everyone on Wifi in seconds*.

Just enter the network name and password on one device, and then seamlessly transfer log-in details to everyone else.

Now you can take a break from playing CTO and kick back and relax a little sooner!

Of course, it would be nice to vacation without devices, but alas, the realities of life in the 21st Century…

Our seconds become minutes, minutes become hours, hours become our life. Get boosted!

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Tech Tip #6: Call Me Always!

Have you ever Googled a phone number, but then discovered it’s not a live link?

Frustrated, you keep tapping, but nothing happens.

Here’s how to always make the call, seamlessly!

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Tech Tip #5: The Hidden Secrets of Control Center

As CEOs of the Family Business, we run command central and we need the best tools at our fingertips. With the revamp of Control Center in iOS11, you can now easily access your favorites plus additional features. In Tech Tip #3, I showed you how to customize the control center, and here are the hidden features of 3D Touch:

Step 1: Swipe up from the bottom of your Home Screen.
Step 2: Press firmly to access in the Connectivity section (top left) to access Air Drop and Personal Hotspot.
Step 3: Press firmly in music section to activate AirPlay  and whichever music app you were last using.
Step 4: Press the Dimmer button firmly to activate NightShift (reduces blue light and makes your screen easier on the eyes at night.
Step 5: Press Camera firmly to access video recording, portrait and selfie modes.
Step 6: Press the Flashlight firmly to change the intensity of the light.

It’s that easy!

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Tech Tip #4: Guided Access

Guided Access allows you to lock any device to just one app and shut the device off after a set period of time. So, you can feel assured that your children are really just reading on the Kindle App or practicing their math facts. Here’s how to set it up:

Step 1: Go to Settings > General > Accessibility

Step 2:  Find Guided Access (at bottom of the screen), Toggle button on (green)

Step 3: Tap Passcode Settings to enter a passcode (one your kids won’t know). If your child has Touch ID enabled on her device with her fingerprint, make sure you turn off Touch ID.

Step 4: If you want your child to receive a verbal warning that her time is almost up, tap Time Limits > toggle Speak on.

Step 5: Easy access to Guided Access is key, so turn on the Accessibility Shortcut. Now when you triple click the Home Button.

Step 6: Pick an app to lock with Guided Access. Once it’s launched, triple click the Home Button.

Step 7: Triple click the Home Button again and enter your password to set the time limit. Tap Options.

Step 8: Slide Time Limit to select. I recommend keeping the other settings in their default positions.

Step 9: Hit Resume to start. If you want to end earlier than the selected time, press End.

It’s that Easy!

Generally, I think Guided Access works best for younger children, but if your kids use apps for homework assignments, you might find it useful. It never ceases to amaze me how many parents don’t know about Guided Access (it’s actually been around since 2012), so please help to spread the word! I think it can really help parents and kids get off to a good start with technology!

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Tech Tip #3: iPhone Control Center: How to Easily Customize Yours for Everyday Tasks

As CEOs of the “Family Business,” we run command central, often from our kitchens. We make family life happen from planning and logistics, to celebrating holidays and stocking up on toilet paper. We need the best tools at our disposal on command. In Control Center you can access flashlight, calculator, timer, camera etc., all with just the swipe of a finger from the bottom of your Home Screen.

Now in iOS 11, you can customize Control Center:

Step 1: Go to Settings, Select Control Center

Step 2: Select Customize Controls

Step 3: Select the tools you want quick access to

 

It’s that Easy!

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Tech Tip #2: Customizing Apple News

 

Apple News: Since 2015, it’s been right in front of us, but do you know how to make it work for you? News conveniently aggregates stories from a variety of sources, from CNN to The Wall Street Journal, The HuffPost to WhoWhatWear. You can follow specific topics, select specific publications known as Channels, and save stories.

There were some tweaks in iOS 11, so we decided it was time to understand how it’s actually setup:

Step 1: Follow prompts to set up the app.
Step 2: To make changes to your news feed, select Following icon to Browse Topics and Channels (e.g. specific publications) in the navigation bar at the bottom.
Step 2: Manage Notifications under Channels by tapping the bell and select Channel to see the most recent stories from that publication.
Step 3: Select Search to find any other Channels, Topics and stories.
Step 4: See stories selected by Apple’s Editors in Spotlight.
Step 5: Review your customized news feed in For You; Like and Dislike to train News
Step 6: Select Share button to share stories and save for offline reading
Step 7: To limit which publications you receive stories from: go to Settings > News > Restrict Stories in For You

You’ll never miss the news you care about. To read more directly from Apple’s mouth, click here.

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Tech Tip #1: How to customize your Today View:

Step 1: Swipe right from your Home Screen
Step 2: Select edit (or scroll down to bottom)
Step 3: Add the Widgets you want
Step 4: Re-order your list by dragging the Hamburger (the horizontal lines)
Step 5: To launch the app, engage 3D Touch by pressing down firmly on the app icon

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To Turn on Do Not Disturb:

  • Swipe up from the bottom of your phone to access the Control Center.
  • Select the crescent moon, and you will see this moon displayed on your home screen – top right corner
  • To mute a specific conversation, tap the group message string > tap the “i” on the top right > Scroll down and turn on Do Not Disturb.
To access additional Do Not Disturb features:
  • Settings > Do Not Disturb
Make sure to turn it off – Do Not Disturb is one of the top reasons people rush to the Genius Bar because they think their phone’s stopped working when they can’t hear it ring.  Swipe up from Control Center > Deselect crescent moon.

To Turn off Airdrop on Your Children’s devices: 
-Swipe up from the bottom of the home screen to access the Control Center
-Select “Receiving Off”

To Protect Eyes from Harmful Bluelight:
-Go to Settings, then scroll down, then select Display & Brightness
-Select “Night Shift”, then “Scheduled” (becomes green) to select preferred hours

To Remove Apple News:
-Delete from device by holding down app (must have iOS 10 or later)

To Keep Apple News on Your Phone but Prevent Kids from Seeing Top Stories Feed (they can see even when phone is locked)
-Go to Settings, select Touch ID & Passcode, scroll down to “Allow Access When Locked” (just below Voice Dial)
-Slide “Today View” left to the off position

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